Feature · Prove it · Written by Yobel Tzegai · Last checked 22 October 2026

Where do we keep the evidence files for all our AI systems, and share some of them?

In Complipath (complipath.io), every evidence file sits in one library. A file can name the other systems it is used for, belong to any number of collections, and carry comments and a history. A collection can be shared by a read-only link that runs out after 7, 30 or 90 days. The library also lists, per system, which requirements still have no proof.

Check your AI systems, free

What it does today, and its limits

Evidence files sit in one library: a file can name other systems it is used for (a label), belong to collections, carry comments and a history of the library's actions, a collection can be shared by a read-only link open for 7, 30 or 90 days and revocable, and per system the requirements with no file linked as proof are listed.

Illustration · not your dataA file Model description v2.pdf · Candidate Ranking +1A collection Customer review, autumn · 4 files · Open until 2026-11-21 · opened 2 timesStill missing Candidate Ranking · 3 of 11 requirements without proof

What it does

Lists the workspace's evidence files in one place, with what each proves, for which system and when it runs out. A file can belong to the whole company, such as a security policy or a certificate, with no system.
On a file's page, “Used for” names the other systems the file is used for, beside its home system. The list shows them as +1, +2.
Collections group files for one customer, audit or topic. A file can be in several, and taking a file out of a collection keeps the file.
A collection can be shared by a read-only link, open for 7, 30 or 90 days and revocable at any time. The link is shown once. Each opening is counted and every download is logged.
Each file has comments that cannot be edited, a history of what the library did to it, and a count of the audit answers that cite it. A separate list shows, per system, the requirements with no file linked as proof.

What it does not do

“Used for” is a label. It does not make the file count as proof for another system's requirements, and the list filtered by that system does not show the file.
Proof is linked requirement by requirement, and the requirements offered are those of the file's home system. The list of what is still missing reads those links only.
The history lists what was done to the file in the library: a system added or removed, a comment, a download through a share link. Adding it to a collection is logged on the collection. It shows the latest 20.
A share link gives whoever holds it the files, read-only, with no name and no watermark. Named sharing with a watermark and suggesting where a file belongs are Growth parts, not available yet.

Which plan

Every plan, the free first system included. The plan decides nothing about what is described here. Making collections and links needs a role that may write; a Viewer or Legal can see them.

Where it sits in the law

It is not an EU AI Act duty. The Act names records, not a library. Where a duty names a record, for example the technical documentation under Article 11(1), a file kept here can be that record.

Starter

€499 a month

Prices exclude VAT.

Up to 20 AI systems
Evidence and the audit log
Your first system is free, with no end date

Check your AI systems, free

All plans

Questions

Does adding a file to another system make it count as proof there?

No. “Used for” names the systems a file is used for and shows +N in the list. Proof is linked requirement by requirement on the file's page, from the requirements of its home system, and the count of what is still missing reads those links only.

Who can open a shared collection?

Anyone who holds the link, until it runs out or you revoke it. No account is needed. They see each file's name, the day it was added and, if set, when it is valid until, and can download it. The link is shown once, so copy it when you make it.

Can we keep a file that belongs to no system?

Yes. A company file, such as a security policy, insurance, a certificate or a contract, has no home system. You name the systems it is used for afterwards, or none. It is checked as a file type and kept, not read against your requirements.

Which plan includes it?

Every plan, the free one included: the plan never limits the library. Free holds one AI system, with no end date. Starter is €499 a month for up to 20 AI systems. Prices exclude VAT. The Growth parts are not available yet, and nothing described here waits for them.