Template · Written by Yobel Tzegai · Last checked 9 October 2026
Who works with which AI system, what they already know, the measure you took for them with its material and date, and how it was recorded. Article 4 prescribes no record, so this free template from complipath.io is practice, and each column says which part of Article 4(1), as replaced by Regulation (EU) 2026/1744, it helps you show.
| Column | What goes in it | Provision |
|---|---|---|
| Person | The person's name, one row per person and measure. | Practice, not law |
| Relationship | Staff, contractor, agency worker or another person dealing with the operation and use of AI systems on your behalf. | Article 4(1), as replaced by Regulation (EU) 2026/1744 |
| AI systems they work with | The systems from your AI inventory this person operates or uses. | Article 4(1), as replaced by Regulation (EU) 2026/1744 |
| What they already know | Their technical knowledge, experience, education and training, which the measures take into account. | Article 4(1), as replaced by Regulation (EU) 2026/1744 |
| Context and people affected | The context the systems are used in and the persons or groups they are used on, which the measures also consider. | Article 4(1), as replaced by Regulation (EU) 2026/1744 |
| Measure taken | What you did to support their AI literacy: a briefing, a course, a workshop or written instructions. | Article 4(1), as replaced by Regulation (EU) 2026/1744 |
| Material and version | The document or course used, with its version or date, so that a later change shows who saw which version. | Practice, not law |
| Date | When the measure took place or was read. | Practice, not law |
| Recorded how | Confirmed by the person, or recorded by an admin for training done elsewhere. | Practice, not law |
| Human oversight role | For a high-risk system you deploy: whether this person is assigned to human oversight, which Article 26(2) gives only to people with the necessary competence, training and authority, as well as the necessary support. | Article 26(2) |
| Next refresh | When the measure is repeated, for example when the system or its briefing changes. | Practice, not law |
| Person | Relationship | AI systems they work with | What they already know | Context and people affected | Measure taken | Material and version | Date | Recorded how | Human oversight role | Next refresh |
|---|---|---|---|---|---|---|---|---|---|---|
| [Name] (example) | Staff | Harbrook support assistant | [Role and earlier training] | Customer chat; Harbrook's customers | Briefing on the support assistant | Support assistant briefing, [version date] | [Date] | Confirmed by the person | No | When the briefing changes |
| [Name] (example) | Agency worker | Harbrook CV screening | [Role and earlier training] | Recruitment; job applicants | Briefing and oversight training | [Course name and version] | [Date] | Recorded by an admin | Yes | [Date] |
Complipath sends each person who works with AI a short briefing built from the law and your register, records when they confirm they have read it and gives you the record to download as a PDF or a CSV. AI literacy: people and briefings.
Article 4(1), as replaced by Regulation (EU) 2026/1744; Article 26(2); Article 113, third paragraph, point (a), as replaced by Regulation (EU) 2026/1744. Each is in Regulation (EU) 2024/1689 as amended by Regulation (EU) 2026/1744.
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No. Article 4(1), as replaced by Regulation (EU) 2026/1744, requires providers and deployers to take measures to support the AI literacy of their staff and of others using AI systems on their behalf, and it names no document. A record is how you show what you did when a customer or an authority asks.
No. Article 4(1), as replaced by Regulation (EU) 2026/1744, says the obligation does not require providers or deployers to guarantee any specific level of AI literacy of any individual. The measures take into account each person's technical knowledge, experience, education and training, the context of use and the persons the systems are used on.
Since 2 February 2025: Article 4 sits in Chapter I, which applies from that date under Article 113, third paragraph, point (a). The wording in force is Article 4 as replaced by Regulation (EU) 2026/1744, and it applies to providers and deployers whatever the risk class of their systems.
Complipath sends each person who works with AI a short briefing built from the law and your register, records when they press I have read this, marks training done elsewhere as recorded by an admin and gives you the whole record to download as a PDF or a CSV. Nothing in it scores or certifies anyone.